Approve Expense Report — Proposed Guide

Planned API — Reference Only

Approve Expense Report: Report approval would authorize a defined collection of reviewed expenses. The proposal needs to specify whether all included…

Overview

Report approval would authorize a defined collection of reviewed expenses. The proposal needs to specify whether all included items must be eligible at the time of the decision.

Key concepts

Bind the decision to report and member versions. Distinguish whole-report approval from item-level decisions.

Implementation considerations

Avoid approving a report after a member amount changed without renewed review. The result must not imply that any funds have been sent.

Proposed API behavior

POST /v1/expense-reports/{report_id}/approve is an illustrative design for this topic. Path and field names may change before implementation. Access would require an authorized organization context and operation-specific permission; no public API or authorization grant is available here.

Proposed path parameters
Name	Type	Description
report_idrequired	string	Stable fictional report reference; not a secret and not evidence that a resource exists.

Illustrative request fields
Name	Type	Description
approval_id	string	Stable fictional approval reference; not a secret and not evidence that a resource exists.
version	integer	Illustrative resource revision for detecting stale updates; no live concurrency contract is published.
comment	string	Optional review text subject to future access and retention rules.

Static example requests

Proposed, non-executing request examples

# Proposed request text only; this reserved host is not a live API.
curl -X POST 'https://api.remizen.example/v1/expense-reports/rpt_example_123/approve' \
  -H 'Authorization: Bearer YOUR_API_KEY' \
  -H 'Content-Type: application/json' \
  --data '{
  "approval_id": "apr_example_123",
  "version": 1,
  "comment": "Fictional review comment"
}'

Fictional response example

200 (proposed example)Static response fixture

Fictional documentation data only. No request was sent, record created, review performed, payment initiated or provider connection activated.

JSON

{
  "data": {
    "report_id": "rpt_example_123",
    "approval_id": "apr_example_123",
    "version": 1,
    "comment": "Fictional review comment",
    "id": "rpt_example_123",
    "organization_id": "org_example_123",
    "expense_ids": [
      "exp_example_123"
    ],
    "status": "approved"
  },
  "meta": {
    "request_id": "req_example_123",
    "reference_only": true
  }
}

Illustrative error case

Review this failure case in context: Avoid approving a report after a member amount changed without renewed review. The result must not imply that any funds have been sent.

422 (illustrative; final error contracts are undecided)Proposed error fixture

Synthetic diagnostic example. Human-readable messages must not be used as stable programmatic contracts.

JSON

{
  "error": {
    "code": "validation_error",
    "message": "The proposed approve expense report operation requires review of its input or authorization.",
    "request_id": "req_example_123"
  }
}

Proposed data types

Illustrative field dictionary
Name	Type	Description
report_id	string	Stable fictional report reference; not a secret and not evidence that a resource exists.
approval_id	string	Stable fictional approval reference; not a secret and not evidence that a resource exists.
version	integer	Illustrative resource revision for detecting stale updates; no live concurrency contract is published.
comment	string	Optional review text subject to future access and retention rules.

Reject Expense

Approval Workflows

Reject Expense Report