Expense Reports — Proposed Guide

Planned API — Reference Only

Expense Reports: Reports group expenses for submission and review. A report total should describe which expenses and currencies are included rather than…

Overview

Reports group expenses for submission and review. A report total should describe which expenses and currencies are included rather than implying a paid balance.

Key concepts

Separate report lifecycle from individual expense lifecycle. Define whether a report permits multiple currencies.

Implementation considerations

A report snapshot should remain understandable after an expense correction. Do not infer reimbursement completion from report approval.

Proposed API behavior

GET /v1/expense-reports is an illustrative design for this topic. Path and field names may change before implementation. Access would require an authorized organization context and operation-specific permission; no public API or authorization grant is available here.

Illustrative query parameters
Name	Type	Description
user_id	string	Stable fictional user reference; not a secret and not evidence that a resource exists.
status	string	Proposed lifecycle value. Its meaning depends on the resource and must not be inferred from HTTP success.

Static example requests

Proposed, non-executing request examples

# Proposed request text only; this reserved host is not a live API.
curl -X GET 'https://api.remizen.example/v1/expense-reports?user_id=usr_example_123&status=draft' \
  -H 'Authorization: Bearer YOUR_API_KEY'

Fictional response example

200 (proposed example)Static response fixture

Fictional documentation data only. No request was sent, record created, review performed, payment initiated or provider connection activated.

JSON

{
  "data": [
    {
      "report_id": "rpt_example_123",
      "currency": "USD",
      "id": "rpt_example_123",
      "organization_id": "org_example_123",
      "expense_ids": [
        "exp_example_123"
      ],
      "status": "draft"
    }
  ],
  "pagination": {
    "has_more": false,
    "next_cursor": null
  },
  "meta": {
    "request_id": "req_example_123",
    "reference_only": true
  }
}

Illustrative error case

Review this failure case in context: A report snapshot should remain understandable after an expense correction. Do not infer reimbursement completion from report approval.

422 (illustrative; final error contracts are undecided)Proposed error fixture

Synthetic diagnostic example. Human-readable messages must not be used as stable programmatic contracts.

JSON

{
  "error": {
    "code": "validation_error",
    "message": "The proposed expense reports operation requires review of its input or authorization.",
    "request_id": "req_example_123"
  }
}

Proposed data types

Illustrative field dictionary
Name	Type	Description
report_id	string	Stable fictional report reference; not a secret and not evidence that a resource exists.
user_id	string	Stable fictional user reference; not a secret and not evidence that a resource exists.
status	string	Proposed lifecycle value. Its meaning depends on the resource and must not be inferred from HTTP success.
currency	string	Uppercase ISO 4217 currency code. Determine its minor-unit exponent before monetary conversion.

Expense Metadata

Expense Management

Create Expense Report